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One of my clients emailed me last week from the NCRA convention and said that Margie Wells claimed the best way to "quote" material being read aloud was this:
And he said, quote, (reading) Blah blah boring document words.
Does anyone else employ this method? As a proofer, I haven't seen it this way from any of my clients. I can see the merits -- you don't really know if they're reading it perfectly verbatim from the document -- though it can get a little clunky, in my opinion.
IMHO, I'm not there to characterize/document their actions/gestures -- reading, laughing, coughing, crying, sneezing, picking their nose, etc. -- unless such action(s) prevented me from hearing something that was said, in which case I will so indicate in the transcript, and then clarify what I couldn't hear. I'm there to take down WORDS. If I don't have the document/exhibit from which they read to be able to accurately quote what was read, then the word "quote" suffices. Sometimes they don't even say "unquote," in which case I use no open or close quotations marks.
In answer to your question, this is a case of style preference, I guess. I've never seen it either, and I think it's unnecessary to put "(reading)" in there. As a style, I personally don't like it and have never (and would never) do it that way. Then again, I don't punctuate/stylize according to Margie. I adhere strictly (99.99%) to Gregg's.
Thanks for the feedback! I'm with you that this feels a bit extraneous. Someone on a different board said it was taking verbatim "where verbatim should never go," and I felt it was very apt.
No, I don't do that. I do:
Q You see it says in the last paragraph:
"A full description of the
business and technical operations
that each of the servers/nodes/computers
identified in response to Topic 2A are used
to conduct or support the technology"?
Hard to show here, but I put it into a parenthetical if it's over seven words. You get way more pages when they read a lot from documents.
I do it like Kelly. I always try to get the document and look at the punctuation, because sometimes the way they read it's hard to tell when one sentence ends. I write exactly what they say, and if they read it inaccurately (and they almost always do), at the end of the double-indented part I put [as read]. If the question begins with the quote, I do put (Reading), then the double-indented part with quotes, then go into regular paragraphing for the rest of the question.
Lindsay, I do the same thing. Looks nicer in the transcript too.