Please help with sending an audio file in Case

[Crystal Chilton]

Ok, I have a problem. I'm trying to send an audio file to a scopist. The way I do my files is this: I keep one file for a full day of court. If I get a transcript request for a hearing for that day I just save the requested portion to another file name and then I associate the audio with that file. When I try to send that new file over to a scopist it will not let me send the audio. The only way I could figure out how to send it was to send the entire audio file for the full day of court and then it still wouldn't even let me send it through Case, it keeps opening it up in Real Player. Please help! I know there has got to be a way to do this.

[Keith Rowan II]

NOEM/TAUL* (no problem at all)! Hope one of the methods works for you!

[Crystal Chilton]

Wow, y'all are amazing:) I just love this site!!! Thank you so much!

[Keith Rowan II]

Actually, the easiest thing to do is probably to use the Break feature. When you use break, the part you want gets broken out into a new file and the audio, notes, everything goes with it. After that, it should be easy to send. I don't do that through Case, but you should be able to if you break it this way. Here's the text from the user manual:

Break
Break (Ctrl + b) is an Edit feature that allows you to split a text file into two portions and save the
second portion to a new file or to an existing file. When you break a text file, CATalyst puts a copy of
the vertical notes and a copy of the job wordlist for that portion of the file into the new file. If you choose
to Undo a Break, CATalyst restores the text and steno to the original file. The text and steno broken
from the original file remains intact in the new or existing file.
Edit
© 2009 by Stenograph, L.L.C. 295
When you break a text file and save it to an existing file, CATalyst displays a confirmation message with
a Yes/No option to continue. When you select Yes, CATalyst inserts a New Page format symbol at the
end of the existing file and appends the text beginning on the new page. CATalyst includes the layout
information with the broken text.
When you break a file that has an associated audio file, the audio file is copied to the new or existing
file. CATalyst creates a link in the new or existing file that allows the audio to play from the point at
which the file was split.
When you break a file that contains fields, field values are copied from the original transcript to the newly
created file.
To Break a job in Edit:
1. Open the job you want to split.
2. To break the text, do one of the following:
· Position the cursor where you want to break the job. Everything after the cursor is moved to the
new or selected existing job.
· Use a Mark command to highlight the specific text you want to break. Only the text that is
highlighted is moved.
3. Press Ctrl + b (File/Break) to break the job. The Break dialog box displays. Make entries as
necessary:
Look in
Defaults to the current user. Use the drop down button to display the current directory level.
File Window
Available files for the current user. To append the broken text to an existing file, highlight the file. The
selected file name displays in the File name field below. To select a file within a case, double-click
the case to open it.
File name
Type a new file name or select an existing file name. When you select an existing file name, the
following message displays: This will append the text to the end of the selected file. Do you wish to
continue? Press Enter (OK).
Files of type
The type of file that displays in the File Window. The default type is a CATalyst text (.sgngl) file.
Browse
Search for a different directory.
4. Press Enter (Save). The text following the cursor or the marked text is removed from the current job
and placed in the new job or at the end of the existing selected job. CATalyst automatically saves
the new or existing file and then closes it.
5. Continue to work in the current job. If you want to confirm the moved text, press Ctrl + o to display
the Open Existing Document dialog box and select the file to which you moved the text.

[Keith Rowan II]

Hi Crystal. I see I was too late in emailing you offering to scope! Hehe. Oh well, next time. Well, I don't know how to send it in Case. It's much easier for me to do it through Windows. When you go to the email to attach it, Just go to your C: drive, then go to the Cat4 folder, unless you named it something else, then just navigate to the folder where the job is. Locate the audio and attach it. It may be easier to find if you sort the files by type so that all the audios are together. Hope that makes sense.