Emergency! Can anyone help with auto-indexing?

[Keith Rowan II]

My significant other who is an official is working on a huge case right now. There are hundreds of exhibits so I was trying to learn auto-indexing to help her. It seemed so easy, but I can' t get anything to work right. She only needs to index examinations and exhibits and she wants them on separate pages. There are four defendants, each with their own attorney. She wants the exhibits for each on a separate page. So I tried to make five index templates for the exhibits, one for the People, and one for each of the four defendants ( I already gave up doing the examination template because I simply couldn't get it).

So I thought I had everything set up right for the exhibits, but when I bring in two of them, let's say the People and one of the defendants both had exhibits marked in that volume, it copies the text into the tables on both indexes, EVEN THOUGH, I used different letters for the tables one each index. For the People's index, I used "P" as the category, then I used A, B, C, and D for each defendant. When I mark the text in the transcript, I only put format symbols for either P or A or B or C or D, whichever it was. But it copies each one into every index I bring in. Can CASE not do more than one index in the same file???? I am going crazy!

[Christi]

Okay. This is kind of hard to troubleshoot on the net, but here's my starting point question:

Say People had marked an exhibit. In that spot in the transcript where that exhibit was marked, you'd highlight the number and do F4, SHIFT +_ J and the letter corresponding with the exhibit list for the People. If the Defendant marked an exhibit, you'd do the same, only using the letter corresponding to the exhibit list for the People. What I'm inferring from your post is that each index template is using the same letters for the exhibit lists, i.e., they're all D. If you're going to import more than one index template into one file, each and every table on each and ever template will need its own separate letter. If you have all the index tables as the letter D, it will put all the exhibit info on each template, if that makes sense. Does it? LOL

Let me know if you need further assistance. You can always e-mail me at [e-mail], as I forget to come here regularly. LOL

[Keith Rowan II]

That's what I am saying. They all do have different letters. That's why I can't figure out why it is doing this. I'll e-mail you. Thanks so much!

[Keith Rowan II]

I figured there was probably something simple I was missing. Boy, do I feel stupid. The answer was to not make multiple index files just because I have more than one page to put, but to make one index file with multiple pages! How easy was that! Oh, well I am a student and have never even done an index before.....but I still feel stupid. Anyway, Christi helped me and I am so very grateful! I probably hadn't been that frustrated for a long time. Oh wait, I had to contact Dell Customer Service recently -- four times! Man my life is hell lately! LOL

Now the question is, do i stop with the success of having my exhibits auto-indexed, or do I try to add the index of examinations in also? Have to sleep on that one.

[Anthony D. Frisolone]

Keith, first you don't need separate index templates, you just need to insert page breaks in one template to separate the five tables that are designated for the four defendants and the prosecution.

So, just create one template with the five items you need: People, defendants A through D. Also, try reading up on Automatic Indexing with the self-study guid that is found on your Case CATalyst CD.

What version are you on? If you're on CC 10, there's an index template wizard that will also help you out, too.