DropBox and Daily expedites using Eclipse V5

[Kelli Combs (admin)]

I have an "immediate delivery" transcript on Thursday.  I was thinking I'd have everyone on the same Dropbox file and they can go in and access the file throughout the day.  I'm not sure if that's the best way to do it, though, when using four scopists, which is what I'm doing.

I think it might be confusing as to who takes what.  I may just split the files and breaks and then send them.  Not sure yet what to do.

What has been anyone's experience doing dailies with Dropbox with multiple scopists?

[Joyce Davis]

One last thing on Division Interval.  When you point Eclipse to DB as the place to send your interval files, you can only choose one share folder.  If you have more than one scopist working the job, they will both go to the same folder to get their Interval files.  That's why I suggested having them rename the Dropbox interval file with "_(initials)" before copying it to their Eclipse job folder.  That way, there's no doubt who is scoping which interval file and which file is next to be scoped.  Of course, you must "invite" them to share the specific folder you've created for that job.

 

[Marla Sharp]

Well, if you use this to set yourself up, please let me know if there are any steps missing or something that doesn't make sense.  And you really should set this up before you need it so you can work out the kinks.  I use it as a daily backup to myself and just send myself two-hour increments during my jobs.  Very handy.

[Kelli Combs (admin)]

I don't think my MiFi card is strong enough for two-hour increments since only half the job showed up on DB.  May be to do hard wire next time.  Sort of frustrating since I was so excited to be able to use my own MiFi card.  I'll try it next time for 60 minute increments and see if that works better next time as practice.

No, Joyce, I have six scopists set up for one share file on DB.  I, of course, wouldn't use them all at once, but I wanted to use the same file since it's already set up.  Great idea on renaming the file after taking it.

[Joyce Davis]

If you're using DI, smaller interval files might be a better way to go.  We use 30-minutes intervals.  That way you've got one scopist starting in 30 minutes and the second one starts 30 minutes later.  You might also find that your MiFi card can handle 30-minute files where it couldn't 60-minute files.

Yes, I thought that's what you had in mind, more than one scopist working on an immediate delivery.  I wanted you to understand that having separate share folders for each scopist is not how DI works.  Obviously you're on board with that.

[Kelli Combs (admin)]

No, I was doing 120 minute intervals and I'm thinking that was the problem. 

I was also thinking what a pain in the butt to have to put all those parts of the transcript back together when you get it back if you do 30 minutes.  Also, I found it sort of confusing the numbering system on DB for the files.  One has ending 1025, 1026, 2166, 0825.  It's all over the place.  You would think the numbering of the files would be in order.

[Joyce Davis]

Yep, your MiFi might not be able to give you a strong, steady signal for the time it would take to send that large audio file to DB.

Yes, the interval files must be merged.  If you're using a proofer, perhaps she would do that so that when you get the file, it will be a seamless document.

The purpose of interval files is to get the editing started while you are still writing.  120-minute intervals would have your first scopist not starting until you're 1.5 hours into the job.  Not particularly helpful.  Your second scopist would wait 3 hours to start. 

I ran into the same thing in the beginning.  The first file was very short, the second file was sometimes a repeat of the first file.  Weird, but it straightened itself out over time.  The time shown in the interval files should reflect the interval you set on the Realtime tab.  If it's not, call tech support.